OBJECTIVE

“SANGOSHTHI” is aimed for providing partial grant-in-aid for specific budget heads to all those short-term scientific events (seminar, symposia, conference etc.) organized in the country.

SCOPE

The program covers events having a strong orientation towards scientific research in the areas of basic and applied sciences, engineering, technology, agriculture and medicine. Events dealing with social science, management and those purely concerned with policy matters are generally not encouraged but may be considered as an exceptional case if there is a strong interface with mainstream areas. The scientific contents of the events, thematic relevance, impact, and level of participation are the key components for deciding the support worthiness for individual events.

ELIGIBILITY

The organizers of these events should meet the following criteria: 

• Applicant should be an Indian Citizen residing in India.
• The applicant(s) must hold a regular position in a recognized academic institution / national laboratory / R&D institution / non-profit organizations.

NATURE OF SUPPORT

• Partial financial support is provided under the scheme for holding events as covered in the scope. Organizations should indicate the details of any support expected from other agencies, including host institute.
• Partial support can be used to cover the Domestic Travel in respect of young & senior scientists (Indian only), Pre-Conference Printing (announcements, abstracts etc.) and Contingencies.

HOW TO APPLY

For successful online submission of the application, the following points may be noted:

• Event Organizer should first register on the online portal.
• Some of the details of the proposal like short title of the event (max 6 words), Keywords (max 6 words), Objectives (max 250 words), Estimated Expenditure, RTGS etc. needs to be entered at the time of submission.

Other relevant information needs to be uploaded in a single PDF file not more than 10 MB and is to be named as Other Technical Document (OTD).

TIMELINE

Applications must be submitted through online within 180 days, but at least 60 days prior to the commencement of the event.

FORMATS

(a) Mandatory documents for All Applicants:

• Announcement Brochure.
• Endorsement Letter from the Head of Institution.
• Certification from the Event Organizer. 
• Technical Program with session wise details and name of session chair / co-chair.
• List of key-note speakers. 
• Other technical documents.

(b) Additional documents (for events being organized by Registered Societies / Trusts etc.)

Local Chapters of the Society, if not registered separately, should submit their application only through their registered body. (Grants, if approved, will be released only in favour of the main Society). The following additional documents needed:

• Registration Certificate of Society.
• Memorandum of Association & Byelaws.
• Audited Statement of Accounts of the Society for previous three years.
• Latest Annual Report along with Society’s elected member’s list.
• Audited Income & Expenditure Statement and Utilization Certificates in respect of the grants received from SERB during previous three financial years.
• NGO Darpan Portal Proof Document (For more information, please visit http://ngodarpan.gov.in/).

(c) Additional documents (for events being organized by Private University / College including Private Medical & Engineering College)

Any of the academic institutions, research laboratories, professional bodies and other non-profit organizations engaged in promoting and disseminating scientific research results in India are eligible for partial financial support under the scheme. The following additional documents needed:  

• Letter of Affiliation / recognition thus obtained from regulatory bodies vis., UGC, AICTE, Central / State Universities.
• A Resolution passed by the Governing Council thereby authorizing the Head of the Institution to receive the financial assistance from SERB.
• Audited Income & Expenditure Statement and Utilization Certificates in respects of the grants received under this scheme during previous three financial years.
• NGO Darpan Portal Proof Document (For more information, please visit http://ngodarpan.gov.in/)

GUIDELINES

• In general, the partial support is provided under:  Domestic Travel for Young and Senior Scientists (Indian Only), Contingencies (Stationary items, Working Tea / Lunch, Audio-Visuals etc.) and Pre-Conference Printing (Announcements, abstracts etc.) purpose only. 
• Organizations should indicate the details of any support expected from other agencies, including host institute.  Support is only meant for the participation of Indian scientists. 
• The grants-in-aid can only be released in favour of Head of the Institution (in case of the Central / State Institutions, Laboratories, Universities & Colleges) OR President / Secretary (in case of the registered Societies) as per RTGS.  
• The support is available for organizing the event(s) within the country.  The event can be organized jointly with any other Indian institute(s) / organization(s).  
• As per the directive of Government of India, an NGO i.e. Society / private University / College including Private Medical & Engineering College / Trust / Entity etc. should be registered on "NGO Darpan Portal", URL- http://ngodarpan.gov.in/ and must have the "Unique Id" provided by the NGO Darpan Portal. Therefore, an NGO / Society / Trust is required to provide the Unique Id proof of their corresponding organization to SERB along with the application for support to organize a specific event of societal importance.

Q1: Who can apply for Seminar / Symposia module?

Ans: Any of the academic institutions, research laboratories, professional bodies and other non-profit organizations engaged in promoting and disseminating scientific research results in India are eligible for partial financial support for short term scientific events under the scheme.

Q2: When the proposal / application can be submitted?

Ans: Application should be submitted online only, not earlier than 180 days and not later than 60 days, before the start date of the event.

Q3: What is the definition of short term events?

Ans: A short-term seminar, symposia, conference, training program, etc. offers comprehensive experiences on the selected theme of that particular event. For applying under this scheme, it should generally range from one to three days, but not more than 5 days duration.

Q4: Under which heads, the support is provided?

Ans: The support is provided under the following heads:

• Domestic Travel for Young and Senior Scientists (Indian only)
• Pre-Conference Printing (Announcements, Abstracts etc.)
• Contingencies (Stationary items, Working lunch, Audio - visuals etc.)

Q5: Can I get full support to organize the event?

Ans: No, only partial support is provided. Organizations should indicate the details of any support expected from other agencies, including host institute.

Q6: Can I pay TA / DA for International experts / participants?

Ans: No, the support is only meant for the participation of Indian scientists.

Q7: Can I get the remittance in favor of convener / organizing event’s account name?

Ans: No, the grants-in-aid can only be released in favor of Head of the Institution (in case of the Central / State Institutions, Laboratories, Universities & Colleges) OR President / Secretary (in case of the registered Societies) as per RTGS.

Q8: Can I get the support for organizing the event outside India?

Ans: No, the support is available for organizing the event within the country.

Q9: Can the event be organized under collaboration of any other institutes / organization?

Ans: Yes, the event can be organized jointly with any other institute(s) / organization(s).

Q10: What is Darpan Portal Proof Document?

Ans: As per the directive of Government of India, an NGO i.e. Society / Private College including Private Medical & Engineering College / Trust / Entity etc. should be registered on "NGO Darpan Portal", URL- http://ngodarpan.gov.in and must have the "Unique Id" provided by the NGO Darpan Portal. Therefore, an NGO / Society / Trust is required to provide the Unique ID proof of their corresponding organization to SERB along with the application for support to organize a specific event of societal importance.

• Any of the academic institutions, research laboratories, professional bodies and other non-profit organizations engaged in promoting and disseminating scientific research results in India to organize National or International Conference, Seminar, Workshop etc., are eligible for partial financial support under the scheme.
• Application should be submitted online only not earlier than 180 Days and not later than 60 Days, before the start date of the event.
• In general the support is provided under:
• Domestic Travel for Young and Senior Scientists (Indian Only)
• Contingencies (Stationary items, Working Tea / Lunch, Audio-Visuals etc.)
• Pre-Conference Printing (Announcements, abstracts etc.)
• Only partial support is provided. Organizations should indicate the details of any support expected from other agencies, including host institute.
• Support is only meant for the participation of Indian scientists.
• The grants-in-aid can only be released in favor of Head of the Institution (in case of the Central/State Institutions, Laboratories, Universities & Colleges) OR President / Secretary (in case of the registered Societies) as per RTGS.
• The support is available for organizing the event(s) within the country.
• The event can be organized jointly with any other institute(s)/organization(s).
• As per the directive of Government of India, a Society / NGO / Trust / Entity etc. should be registered on "NGO Darpan Portal", URL- http://ngo.india.gov.in and must have the “Unique Id” provided by the NGO Darpan Portal. Therefore;
• NGO / Society / Trust / private institute / private college including medial and engineering college / private university is required to submit the Unique Id proof of their corresponding organization to SERB along with the application.